ABM are currently recruiting for an Operations Administrator working in an office environment located in Dublin 12.
Purpose:
To ensure the smooth running of the business on a day to day basis by overseeing all operational needs and supporting the management team. Being the main point of call for administrative matters and being part of the operational management structure within the company. To be innovative and drive forward quality in standards, maintaining excellence and compliance to policy & regulatory requirements at all times.
Who we are?
We at ABM, are a global team of 100,000+ dedicated professionals committed to providing safe and healthy spaces where people live, work, and travel. For over a century, we've been serving communities around the world, delivering exceptional facility solutions to businesses of all sizes.
From schools and commercial buildings to hospitals, data centers, manufacturing plants, and airports, we help keep every space open and operating smoothly. But more than that, we believe in putting people first. We know that safe and clean environments are crucial for everyone's well-being, and we take that responsibility seriously. That's why people everywhere count on ABM to deliver the services they need to thrive.
A driving force for a cleaner, healthier, and more sustainable world, ABM provides essential facility services and forward-looking performance solutions across a wide range of industries – from commercial real estate, healthcare, education, technology and data, manufacturing, pharmaceutical and life sciences and more.
With regional operations based in Dublin, Belfast, and Cork, ABM is home to more than 2,300 team members across the Republic of Ireland and Northern Ireland.
Founded in 1909, ABM serves over 20,000 clients throughout the United States, United Kingdom, Republic of Ireland, and other international locations.
Key Responsibilities:
- Provide general administrative assistance to the management team as required.
- Maintain all employee records to the relevant standards denoted in policy and ensure that files contain relent statutory documents.
- Conduct criminal record and reference checks for new starters, maintain existing checks against expiry.
- Ensure that employee records contain relevant and up to date statutory documents.
- Control costs to budget for areas relevant to role.
- Raise purchase orders (POs) as requested, in a timely manner, ensuring that where possible POs are raised before orders are placed with suppliers.
- Support the supplier payment and reconciliation process, as defined locally.
- Checking of expense claim forms and retrieving authorised signature from Accounts
- Answer all incoming calls, and follow-up queries to their resolution.
- Support the management team in preparing agendas, writing minutes and action plans for meetings as required.
- Ensure that business operations are compliant to policy and that procedures are being followed.
- Any other ad-hoc duties as reasonably requested by an appropriate member of the management team.
Key Candidate Requirements:
- 3 years admin experience
- Working Knowledge of Excel
- TG/Payroll experience
Desired Qualifications:
- School leaving standard qualifications in Maths and English; or an appropriate standard to meet the needs of the role.
Desired Experience:
- Experience within the relevant industry, or similar environment.
- Experience working within a results oriented environment.
- Proven experience within an outsourced setting.
- Time spent in a customer service environment.
- Experience within an office environment.
Benefits
- Wellness program
- On-site parking
- Company events & social hours
- Refer a friend scheme
- Career Progession
- Onsite GYM & shower rooms
- Mobile & Laptop
- Hybrid Working
- On-going training
- Access to Industry specific internal online training academy
The above job description is intended to give candidates an appreciation of the role envisaged for this position and the range of duties. It does not attempt to detail every activity, and should be utilised as a general guide only, detailing the minimum requirements and responsibilities of the position. Specific tasks and objectives will be agreed at offer stage and thereafter during the company`s appraisal process and on an as and when required basis throughout the post holder's period of employment.
Should you require reasonable accommodation or have any queries regarding in relation to this role, please contact the company on 01 679 2288.
ABM is an equal opportunities employer.
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Job Types: Full-time, Permanent
Salary: Up to €30,000.00 per year
Benefits:
- Company events
- Employee assistance program
- On-site gym
- Wellness program
Schedule:
- Day shift
- Monday to Friday
Experience:
- Administration: 1 year (preferred)
Work Location: Hybrid remote in dublin 12, CO. Dublin
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